Privacy Policy
Effective Date: June 25, 2025
Mary Notes (“we”, “our”, or “us”) is committed to protecting your privacy and giving you control over your meeting data. This Privacy Policy explains what information we collect, how we use it, and what rights you have.
1. What We Collect
- Call Audio: We record and store full audio from your calls.
- Phone Number: Used to text you summaries and associate your usage with your account.
- Transcripts and Summaries: We generate transcripts and extract summaries and action items from your calls.
- Metadata: Includes time of call, call duration, caller ID, and other diagnostic or delivery-related information.
2. How We Use Your Information
- Transcribing and summarizing calls
- Delivering summaries by text and transcript by email
- Letting you search and access your past calls
- Handling support issues and improving reliability
- Monitoring for abuse, fraud, or misuse
3. Data Processing Architecture
- Telephony is handled by Telnyx, our backend infrastructure provider for call routing and recording.
- AI Processing is powered by Gemini AI, which analyzes transcripts and generates summaries and action items.
Gemini does not store or train on your audio or transcripts. Your data is your data.
4. Data Retention
- Audio recordings and transcripts are stored securely so that you can retrieve, review, or share them later.
- We retain this data to support your access, improve service accuracy, and provide anti-abuse protections.
- You may request deletion of specific recordings or all your data at any time by contacting help@marynotes.com.
5. We Never Sell or Share Your Data
We do not sell, rent, or share your data with any third party, ever.
We may disclose limited information only when legally required (e.g., court orders or lawful subpoenas), or if necessary to protect the security or integrity of our service.
6. Security
We use modern encryption and access controls to protect your data, both in transit and at rest. Only a small, authorized team has access for support and abuse monitoring.
7. Your Rights
- Access your stored transcripts or audio
- Request deletion of your data
- Ask questions about our privacy practices
Reach out anytime: help@marynotes.com
8. Legal Basis (EU Users)
- Consent, when you initiate a call and opt to use the service
- Legitimate Interest, for operating and improving the service, ensuring security, and preventing misuse
9. Changes to This Policy
We may occasionally update this Privacy Policy. When we do, we'll post the updated version here with a revised effective date.
Questions?
📧 help@marynotes.com
We don't sell your stuff. We don't use your data for ads. We're just here to help you never write meeting notes again.